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This person is already registered for this event. This person is already in your participant list. Crashing does not always involve adding resources. In some cases, it can also involve reducing the scope of a project. For example, the plan for a four-lane highway may reduce its scope to build a two-lane highway instead to reduce the time required for completion and to meet immediate needs.

What Prompts Crashing in Project Management? The reason for the need to crash a project need not be about something going wrong with the project itself. Sometimes it is also an external factor that changes the estimated delivery time or brings a need for faster completion. If there is a heavy penalty for failing to meet a project completion deadline, then the increased cost of crashing could be justified to an extent.

A bonus for faster completion can also similarly be a reason for crashing a project. If there is an external change where a competitor is working on a similar project, the cost of not speeding up the project would lead to the loss of a competitive edge. In case there is an activity that delays a host of other activities, crashing that activity could bring benefits across the project. Or, if there are new people or an idle workforce available that was not previously anticipated, the project plan can be changed to use this additional workforce to bring down the time for completion.

Sometimes the need for crashing might depend on another project. If there is a new project that requires the individuals working on the current project to be available, you may need to crash the current project. There cannot be an exhaustive list of reasons for the need to crash a project. There could be any number of project environmental aspects or an external factor that requires the project to be completed at a faster pace. Projects frequently run into problems or might need to be reprioritized or sped up due to a range of reasons.

One of the prominent examples we saw in this was with developing vaccines. As the COVID pandemic was spreading around the world, several companies and countries were working on projects to develop a vaccine. A process that would normally take years was brought down to under a year by doing things differently. As the need to develop and deploy a vaccine became critical the funding needed was not an issue. Procedures involved were shortened or fast tracked to speed up the project.

Fast tracking involves doing activities simultaneously and does not form a part of project crashing. Source Link:redd. In a normal situation each phase would start only after the completion of the previous phase.

Even though many of the bureaucratic processes and documentation were sped up, there were parts of the project that could not be sped up. Regardless of the money that goes into the project, the time required for testing and waiting to see effectiveness of the vaccine in the volunteers could not be sped up.

This is the crash limit. Within a year there were many projects around the world that successfully came out with a viable vaccine with more in the pipeline. This shows how project crashing can work effectively without a compromise on the quality. If crashing did not involve a significant cost, the timing for the activity in question would be optimized in the original project plan. There are quite a few things you should consider while crashing into an activity in your project.

Critical Path A critical path is the chain of activities that span the length of a project. Reducing the timing of an activity in this critical path will bring down the total project completion time. Similarly, a delay in such an activity will cause a delay in the entire project. Source Link: acqnotes. Crashing an activity that is not on the critical path will not impact the total time needed to complete the project.

Cost and Benefit Most activities can be crashed to a certain extent. A comparison between the cost that is involved in crashing the activity and the benefit it provides can be used to arrive at a decision on which activities to crash. Resource Availability If an activity does not require a hard-to-find skillset, it would be easy to find more people to work on it and hence easy to crash. Organizations may even have an availability of skilled professionals who can be used for a specific activity for a limited time.

The ready availability of such a workforce can also be factored in while considering crashing a project. Training Needs If an activity needs a specialized skillset, then it will be hard to crash it. Outsourcing a part of the activity or spending time training new personnel may be time-consuming and make the process more expensive.

There will be countless factors affecting your project that you will be in a better position to assess. A lot of these factors may need to be taken into account while crashing a project.

Once you have a plan and a budget in place it is important to get it approved by the project sponsors and key stakeholders. Project Crashing Management StagesWhen the circumstances where a project crashing becomes evident, then you would need to do a crash analysis to identify what changes need to be made, which activities should be sped up, how they could be sped up, what would be the cost and more such details.

Source Link: cmswire. If the scope of the project has reduced, then there may not be a need to add more resources to speed up the project.

How to use the workforce or what amount of work can be outsourced etc. Critical Path Each project will have a critical path identified at the beginning. This chain of activities is what needs to be crashed to speed up the project. Crashing an activity outside the critical path does not help in reducing the project time.

Identify Activities Not every activity can be crashed. There may be activities which need very specific skills that are not easily transferable. Hence adding resources to that might prove to be counterproductive. The list of activities that can be crashed and are part of the critical path should be the ones in focus. Calculate Costs Crashing involves an increase in cost. This increase in cost will be different for each process.

Comparing these costs with each other will help you arrive at a reasonable cost at which some activities can be crashed to sufficiently advance the project completion date.

Find Crash Limits Each activity will have a crash limit. This is the point beyond which an activity cannot be crashed. Understanding this information will give you an idea of how much the project can potentially be crashed. Choose the Economic Option Once you have an idea of how much each activity can be crashed and the cost associated with it, it becomes easy to identify how many activities to target and to what extent they need to be crashed to meet the objective at the most reasonable cost.

Get Approval from Sponsors Once you have identified the most reasonable or most viable crashing plan, then you can convince the key stakeholders of the project and get their approval to implement it. Why Project Crashing Matters When well-planned and executed, project crashing can achieve impressive feats. You should be able to alter your project to meet changing conditions and evolving requirements.

With rapid technological changes and changing customer needs a medium- or long-term project that does not need to be altered would become a rarity.

The capability to alter projects according to changing requirements will give the organization a definite advantage over its competitors. Larger projects involve a lot of teams and processes working and depending on each other. Changing anything in such an environment can have a cascading effect on other aspects of the project. This is what makes project crashing a key skill to have as a project manager.

What Is a Project Communication Plan? By KnowledgeHut Every project has groups of people—stakeholders, development teams, managers and so on —working collaboratively towards a common objective. Bigger projects usually involve more people working together, often across geographies.

As teams grow bigger, the challenge of keeping everyone aligned to the project goals also grows. There is a greater chance of miscommunication or the risk of teams being out of sync on a part of the project that affects their work. Such challenges can derail a project and cause unnecessary complications that could be avoided with better communication.

What can be done to prevent such mishaps from happening? Project managers over the years have identified this problem and one of the solutions that is being used to counter this problem is a Project Communication Plan. So, what is a Project Communication Plan and how can it help?

A Project Communication Plan is a document that identifies the communication needs that would arise during a project and aims to address those needs in an organized and timely manner.

This is to be created along with the project plan so that the project moves forward smoothly at every stage. The plan considers all the different stakeholders and all types of communication that are needed to establish and maintain healthy channels of communication.

Can a document make much difference in improving communications? The document is only the first step in identifying communication needs and planning to stay on top of those needs.

The success of the plan will depend on how well it is executed. We will examine how it works in detail. Before that we need to understand what exactly are the things that can go wrong with miscommunication or lack of sufficient communication? Why Does Effective Communication Matter? Communication can create massive problems when it is not optimized. Too little communication hampers alignment where teams are not aware of what another team is working on and what they are expected to do.

Too much communication can also slow down work. Long meetings that are not focused or clear about their objective can keep individuals away from their work, delaying projects. When the marketing team receives an update, do they go ahead and inform the sales team, or do they assume that the sales team got the update as well?

When one team spots an issue that affects another team, do they flag it or expect the other team to be working on it? When there is a change in the plan who needs to know about it?

What stakeholders, both internal and external, will need regular status updates? What can you expect to achieve with a communication plan? Importance of a Project Management Communication PlanA communication plan is about setting up a project that meets the communication requirements of a project.

It sets up and coordinates: Purpose of each piece of communication. Who are the stakeholders that need updates? What kind of meetings are needed? Who will attend meetings? How or where will the meetings happen? How often will these meetings be held? What reports need to be sent to whom? The mediums of communication to be followed both scheduled and unscheduled How can the communication plan be improved? The last point deserves special mention. A communication plan evolves with the project.

You can decide to change the frequency of meetings or reports depending on how the project is progressing. You could also add new meetings where you see the need or scrap ones that prove unnecessary. The plan provides details about the purpose of each communication and who the audience should be.

The communication plan is created through a step-by-step process that considers the diverse elements of communication required for the project. Let us see how this process would work if you were to make a Project Communication Plan for your upcoming project. Define Purpose Before starting with any idea of a communication plan you should understand the scope of this plan and what is to be achieved with this exercise.

What are the issues that can be addressed in this plan?